Privacy Policy

1. Information We Collect

1.1 Personal Information

When you register for an account or use our services, we may collect the following personal information:

• Full name and email address
• Organization name and details
• Job title and role
• Contact information
• Account credentials (password stored securely using encryption)

1.2 Assessment Data

When you complete AI governance assessments, we collect:

• Assessment responses and scores
• Risk level evaluations
• Generated reports and recommendations
• Assessment completion timestamps

1.3 Technical Information

We automatically collect certain technical information when you use our platform:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on pages
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: To provide, maintain, and improve our AI governance assessment platform
• Account Management: To create and manage your user account
• Communication: To send you important updates, newsletters, and marketing communications (with your consent)
• Analytics: To analyze usage patterns and improve our services
• Security: To detect, prevent, and address technical issues and security threats
• Legal Compliance: To comply with applicable laws and regulations

3. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• With Your Consent: When you explicitly authorize us to share your information
• Service Providers: With trusted third-party service providers who assist in operating our platform (subject to confidentiality agreements)
• Legal Requirements: When required by law, court order, or governmental authority
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Organization Members: With other authorized members of your organization as configured in your account settings

4. Data Security

We implement robust security measures to protect your information:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security audits and vulnerability assessments
• Employee training on data protection practices
• Incident response procedures

While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but are committed to maintaining industry-standard protections.

5. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Support legitimate business purposes

When you delete your account, we will delete or anonymize your personal information within 30 days, unless retention is required by law.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information
• Portability: Request your data in a portable format
• Objection: Object to certain processing of your data
• Withdrawal of Consent: Withdraw consent for marketing communications

To exercise these rights, please contact us at privacy@aigovernance.local.

7. Cookies and Tracking

We use cookies and similar technologies to:

• Remember your login status and preferences
• Analyze site traffic and usage patterns
• Improve our services and user experience

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our platform.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

9. Children's Privacy

Our services are not intended for children under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: